How event planning works on Q-Event
From defining your event to awarding a supplier — Q-Event guides every step with verified KSA suppliers, bilingual RFQ briefs, and AI-assisted quote comparison.
1. Define your event
Create a request that captures event type, city, date, budget, and required services — no procurement expertise needed.
Start a request2. Get matched with suppliers
Q-Event ranks suppliers from the directory by city, category, and fit — with supplier contact details kept private until you engage.
Browse the supplier directory3. Generate a bilingual RFQ brief
The AI assistant drafts a clear RFQ brief in Arabic and English. You can review, edit, and refine before sending.
4. Send the RFQ
Send the brief to your shortlisted suppliers. Every supplier receives the same scope, so responses are directly comparable.
Create an RFQ5. Compare quotes intelligently
Use the built-in AI Quote Comparison to see price, scope fit, timeline, risks, and suggested clarifying questions — advisory only.
View your RFQs6. Shortlist and award — manually
You stay in control. Shortlisting and awarding are always manual actions on your side; Q-Event never auto-awards a supplier.
For clients
Plan corporate, government, exhibition and festival events faster, with verified suppliers and full decision control.
Sign up as a clientFor suppliers
Receive qualified RFQs from serious clients. Publish your profile, keep services up to date, and respond only to opportunities that fit.
Join as a supplierFrequently asked questions
How long does the RFQ process take?
Most clients receive supplier responses within 48–72 hours. Larger or highly custom scopes may take longer.
Is Q-Event free for clients?
Yes. Creating a request, browsing suppliers, generating an RFQ brief, and receiving quotes are free for clients.
Which cities and event types are supported?
Corporate, government, exhibitions, festivals, and private events across Saudi Arabia — including Riyadh, Jeddah, Dammam, Makkah, and Madinah.
Ready to plan your event?
Create your first request in minutes, or browse the supplier directory to build a shortlist.